Summer 2019 Semester Deadlines for Your Manuscript
The deadline dates for the steps below are dependent on the “Thesis and Dissertation Submission Deadline” date, which is different every semester. That date is found on the Registrar’s “Graduation Timelines” website.
The timing for advance steps in the submission process is equally as important as the deadline for submitting your manuscript! First, review “The Process” tab on the university library’s thesis & dissertation website.
The absolute deadline for Summer 2019 MS and PhD graduates to submit their thesis or dissertation manuscripts to Fenwick Library’s Thesis and Dissertation Coordinator is Friday, August 2. If you are planning to submit yours on that date, your deadlines are in red below. If you plan to submit your manuscript earlier than August 2, your dates for these steps will be proportionately earlier. It is strongly advised that you submit your thesis or dissertation before the last day.
8 Weeks before Submitting Your Manuscript to the Library
AND before June 7
Contact the Thesis and Dissertation Coordinator at Fenwick Library and arrange a Format Review. http://thesis.gmu.edu/index.html
At Least 7 Weeks before Submitting Your Manuscript to the Library
AND before June 14
Submit a draft manuscript to your committee members for review.
Ask committee members for possible pre-defense and public defense dates.
At Least 5 Weeks before Submitting Your Manuscript
AND before June 28
Hold a pre-defense meeting with your committee—Mandatory for PhD students; recommended for MS thesis students. [PhD students, get Pre-Defense Approval Form signed at this time.]
At Least 4 Weeks before Submitting Your Manuscript
AND before July 5
Email the date and time of your public defense to the SSB Administrative Assistant for room scheduling. Once space has been reserved, email your title, committee and abstract to the SSB Graduate Coordinator for the public announcement. PhD students will also submit the signed Pre-Defense Approval Form to the SSB Graduate Coordinator.
At Least 3 Weeks before Submitting Your Manuscript
AND before July 12
Submit a final manuscript to your committee, and place a copy in the Gateway Library. In consideration of faculty travel plans, please provide your committee members extra time to review your manuscript before your public defense.
At Least 1 Week before Submitting Your Manuscript to the Library
AND by July 26
Hold your Public Defense.
The minimum one-week lead-time for this step is to allow you to make revisions or corrections to your manuscript as noted by your committee after the public defense, and to obtain all signatures. NOTE: The signature page template can be downloaded from the thesis website.
Allow adequate time to obtain the required signatures on the manuscript’s cover/ submittal sheet before submitting it to the Library’s Thesis and Dissertation Coordinator. Email the COS Deans to make an appointment for their signatures. Note: the university will be closed on July 4 for holiday.
Many people are involved in producing your thesis — please be considerate and plan ahead! You are strongly urged to begin this process early in the semester, and not wait until the absolute deadlines. The library’s thesis & dissertation website is http://library.gmu.edu/udts