Fall 2018 Semester Deadlines for Your Manuscript
The deadline dates for the steps below are dependent on the “Thesis and Dissertation Submission Deadline” date, which is different every semester. That date is found on the Registrar’s “Graduation Timelines” website. The library’s thesis & dissertation website.
Equally as important as the deadline for submitting your manuscript are the deadlines for the steps involved in the submission process.
The absolute deadline for Fall 2017 MS and PhD graduates to submit their thesis or dissertation manuscripts to Fenwick Library’s Thesis and Dissertation Coordinator is Friday, December 7. If you are planning to submit your manuscript to the Library on that date, your deadlines are in red below. You are allowed to defend and submit your manuscript earlier than December 8.
8 Weeks before Submitting Your Manuscript to the Library
AND before Oct 12
Contact the Thesis and Dissertation Coordinator at Fenwick Library and arrange a Format Review. http://library.gmu.edu/udts/process “The Process”.
At Least 6 Weeks before Submitting Your Manuscript to the Library
AND before Oct 26
Submit a draft manuscript to your committee members for review.
At Least 5 Weeks before Submitting Your Manuscript
AND before Nov 2
Email the Thesis and Dissertation Coordinator at Fenwick Library to request a Submission Consultation. Hold a pre-defense meeting with your committee—Mandatory for PhD students; recommended for MS thesis students. PhD students get Pre-Defense Approval Form signed at this time.
Approx. 3 to 4 Weeks before Submitting Your Manuscript
Nov 9 – Nov 16
Submit date and desired time of public defense, plus title and abstract, electronically to the Department Administrative Assistant for room scheduling and announcement. [PhD students, submit Pre-Defense Approval Form to Diane St. Germain.] Hold a submission consultation with the Library.
At Least 3 Weeks before Submitting Your Manuscript
before Nov 16
Submit the final manuscript to your committee. In consideration of Thanksgiving break and/or midterms, please provide your committee members extra time to review your manuscript before your public defense.
At Least 1 Week before Submitting Your Manuscript to the Library
by November 30
Hold your Public Defense.
A minimum of one week is needed to allow time for you to make revisions or corrections to your manuscript as noted by your committee after the public defense, and to obtain all signatures. The SSB signature page template can be downloaded from the thesis website. Take 2 or 3 copies with you to your defense, and have your committee members sign it afterward.
Allow adequate time to obtain the required signatures on the manuscript’s signature sheet before submitting it to Fenwick Library’s Thesis and Dissertation Coordinator. Keep in mind you may have to make appointments with some of the signers, especially the COS Deans. Note: the university will be closed for Thanksgiving holiday break November 21-25.
Many people are involved in producing your thesis — please be considerate and plan ahead! You are strongly urged to begin this process early in the semester, and not wait until the absolute deadlines. The library’s thesis & dissertation website.