Executive Board Application
View the Officer Responsibilities section at the bottom of this page to learn more about the available positions.
Executive Board applications close at 11:59 p.m. on Wednesday, April 10, 2019.
Responsibilities for Available Positions
- Reports, and serves as the primary contact to the Advisor and Student Involvement
- Takes overall responsibility for the club’s activities
- Calls and chairs the general meetings and any special meetings
- Submits an annual report to the advisor(s) of the organization prior to the end of each academic year
- Organizes and supervises officer elections for the following academic year
- Addresses the faculty advisor and College of Science faculty and staff, dealing with any questions, concerns, or comments.
- Creates and oversees club budget; applies for SFB funding
- Keeps records of all financial transactions
- Pays any bills; Stays in contact with the Office of Student Involvement Budget Manager
- Leads organization in finding and contacting potential corporate and community sponsors.
- Coordinates and strategizes fundraising and sponsor correspondence with secretary, and solicitation with primary faculty advisor / College of Science Web Strategist, president, and marketing coordinator
- Votes on any policy and decisions that need to made for the organization during e-board meetings; reports to the president and primary faculty advisor
Please note: Before June 15, 2018, the new treasurer must complete Student Involvement’s online Training (25live, GetConnected, RSO 101, RSO 201, RSO 301).
- Keeps accurate records and copies of meeting minutes, correspondence, all administrative and official forms, and records of membership
- Drafts correspondence with other individual officers in relation to their duties
- Takes minutes for all e-board meetings and sends them, and announcements of upcoming board meetings, programs, and events, to club officers and advisors; maintaining Trello.com board, Google Drive documents, and Slack membership
- Collects, organizes, and continually updates information on active members, officers, presenters, the email account, and digital asset management
- Votes on any policy and decisions that need to made for the organization during e-board meetings; reports to the president
- Responsible for coordinating additional Science Slam hosted/affiliated events (general body meetings and additional events geared towards the general body membership such as on-campus conferences) with all sponsoring and/or partnering entities
- Works in conjunction with the volunteer coordinator, marketing coordinator and VPs to accomplish this duty
- Votes on any policy and decisions that need to made for the organization during e-board meetings; reports to the president
- Responsible for coordinating Science Slam competition events (this will include Prelim Slam and Grand Slam activities) with presenters, judges, and all sponsoring and/or partnering entities
- Primary contact for information and coordination with interested presenters for science slams
- Collects and reviews submissions for science slams
- Chairs committee for participant selection if needed to accomplish duties
- Communicates selection results with participants, and corresponds with them on information that is needed for the event
- Works in conjunction with the volunteer coordinator, marketing coordinator to accomplish this duty
- Votes on any policy and decisions that need to made for the organization during e-board meetings; reports to the president
- Responsible for recruiting and coordinating volunteers for events including: alumni/industry judges, sponsor representatives, and day of event assistance
- Votes on any policy and decisions that need to made for the organization during e-board meetings; reports to the president
- May retain marketing coordinator, volunteer coordinator, and/or webmaster duties in the case that those positions are vacant.
- Finds appropriate volunteers to create flyers, take photos, and conduct any other related tasks if needed; chairs committee if necessary to accomplish duties
- Updates all social media outlets, and marketing material distribution throughout the University and the greater community (i.e. advertising to student body, alumni, industry, greater Fairfax and Northern Virginia community)
- Chairs marketing committee if needed to accomplish duties
- Works in conjunction with the webmaster to accomplish duties
- Votes on any policy and decisions that need to made for the organization during e-board meetings; reports to the president, advisor, and College of Science Marketing and Communications team
- May retain marketing coordinator, volunteer coordinator, and/or webmaster duties in the case that those positions are vacant.
- Updates the website content http://cos.gmu.edu/scienceslam/
- Works in conjunction with all officers and VPs to accomplish duties
- Votes on any policy and decisions that need to made for the organization during e-board meetings; reports to the president, advisor, and College of Science Marketing and Communications team
- Provides connection to affinity group via advertisement opportunities, garnering interest in participating as a presenter, and spreading enthusiasm to attend competition events, volunteer for outreach, and attend g-body meetings
- Represent the interest of the general body in their recommendations to the e-board
- Works in conjunction with all officers and VPs to carry out their duties; reports to the appropriate officer.
Special Affinity Representatives are non-voting members of the e-board, but do attend e-board meetings.